Digital DocMan

SCANNING
DOCUMENTS

To start the process, you scan in your document. A group of attributes can be entered for each file. The attributes that are saved with the documents are user defined. This means that while one company may use Category, Company Name, Contact, etc. to identify each document, another company may simply use Client Number, Client Name, Account Number, and Document Date. These fields are set up at the time of installation, but additional fields can be added at any time. There is no limit to the number of fields that a company can use. These fields can be text, numeric, or dates.

Notice the dropdown list while adding a field value. Each field has a pull-down list of previously entered values. This helps with consistency during data entry. Also note that double-sided documents and private documents are easily managed. Private documents will be stored in private subdirectories on the server, with Windows 2000 handling the security of the files. If a user's ID does not allow him/her into the subdirectory, Digital DocMan will not allow him to view or print the files.

Basys Corporation
2500 W Higgins Rd. Suite 520
Hoffman Estates, Illinois 60169

Telephone 847.781.6995
Fax 847.781.6932
E-Mail info@basyscorp.com